Objectives and By-laws of the Colonial Belgian Tervuren Fanciers

The objectives of the club will be: to provide informative, enjoyable activities for its members, to educate members and the general public regarding responsible dog ownership, and to promote cooperation and good sportsmanship in the training and exhibition of Belgian Tervuren.

The CBTF is a non-profit organization and as such no part of any profits or dues shall be given to members or other individual.

Membership. There are three types of membership: Individual, Couple, and Junior. Junior membership is open to only those people who are younger than 18 years of age. Those members may not vote or hold elective offices. The Board of Directors has the right to accept or deny membership based on the applicant's history.

The Board of Directors has the power to determine annual dues. Dues are payable on or before the first on January of each year. The Treasurer should send notification to members in November. Dues must be received before March 1 to avoid a late fee.

Application for membership: Application forms shall be approved by the Board of Directors. The applicant(s) shall state their name, address, phone number and occupation. Also, two current members of the club must endorse the application. The application should be sent to the Secretary/Treasurer with a check for the current year's dues. Amended November 2006: For new member applications accepted after Oct 1, no dues will be payable the following calendar year.

Names of prospective members shall be published in the newsletter. Voting on membership will take place at the next meeting. Amended January 2007: Voting on membership applications may occur via email.

Directors and Officers

The Board of Directors shall be comprised of the President, Vice President, Secretary, Treasurer and no more than 3 other members who shall be elected for two-year terms. They shall serve until their successors are elected. General Management of the Club's affairs will be entrusted to the Board.


a) The President shall preside at all meetings of the Club and of the Board and shall have all the duties and powers normally appurtenant to the office of the President in addition to those specified in these By-laws.

b)The Vice-President shall have the duties and exercise the powers of the President in case of the President's incapacity or absence.

c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which the Club shall order a record. He or she will have charge of the correspondence, notify member of meetings, notify new member of their election to membership, notify officers and directors of their election to office, keep a roll of the members with their addresses, and carry out such other duties as are prescribed in these By-laws.

d) The Treasurer shall collect and receive all monies due or belonging to the Club. He or she shall deposit the same in a bank designated by the Board, in the name of the Club. The books shall at all times be open to inspection by the Board. The Treasurer shall report the status of the books as to income and expenses to the Club or Board at each meeting.

e)The offices of Secretary and Treasurer may be held by the same person, in which case the Board shall be comprised of the officers and four other people.

f) A vacancy in the office of President shall be filled by the Vice-President. A vacancy in other Board Officers or Directors shall be filled, until the next election, by a majority vote of the remaining Board Members.

The Club Year:

The club's fiscal year shall begin on January 1 and end on December 31. The Club's official year shall begin at the conclusion of the Annual Meeting and continue until the next Annual Meeting.


Board Meetings will be held as needed.

Regular Meetings will be held quarterly. Written notice of the meetings will be printed in the Newsletter as well as on a flyer to be sent to each member's address 15 days before the meeting. The Newsletter will be published as soon as possible after each meeting. Amended Feb. 2006: Members will receive notices and news electronically unless requested otherwise.

Elections shall be held every two years. At the Spring Meeting of an Election year, the Board shall appoint a Nominating Committee consisting of three Regular Members. Their choices for offices shall be sent to the Secretary and also published in the Spring Newsletter. Any member may nominate another Candidate at the Summer Meeting. If no other Candidates are nominated, the Nominating Committee's slate will be declared elected at the Fall Meeting and no balloting will be necessary.


The Board will appoint Committees as needed.


The Board will handle as they see fit.


Any changes to these rules may be proposed either by the Board of Directors or by a written petition sent to the secretary and signed by at least 5 members in good standing.

The Board shall promptly discuss all proposals and report their decision to the Members in the next newsletter.


The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club, whether voluntary or involuntary or by operation of the law, none of the property of the Club nor any proceeds there of, nor any assets of the Club shall be distributed to any member of the Club. After payments of the Club's debts, its property and assets shall be given to an organization for the benefit of dogs that shall be selected by the Board of Directors.